Vincentian Child Development Center

Regulation: 3270.124(b)(7)

Description: Name/address/phone release person

Noncompliance Area: The child file for Child #4 was observed to contain an emergency contact information form that lacked addresses for the designated release persons listed.

Correction Required: Emergency contact information must include the name, address and telephone number of the individual designated by the parent to whom the child may be released.

Regulation: 3270.131(a)

Description: Health information

Noncompliance Area: The child file for Child #1 contained an initial health report that is dated more than 60 days after initial enrollment.

Correction Required: The operator shall require the parent of an enrolled child, including a child, a foster child and a relative of an operator or a facility person, to provide an initial health report no later than 60 days following the first day of attendance at the facility.

Regulation: 3270.131(b)(1)

Description: Infant: updated health report every 6 months

Noncompliance Area: The child file for Child #4, who was a young toddler at the time, was observed to contain health reports that were conducted more than 6 months apart; those health report dates are dated 8/26/24 and 12/27/23.

Correction Required: The operator shall require the parent to provide an updated health report at least every 6 months for an infant or young toddler.

Regulation: 3270.131(b)(2)/3270.182(1)

Description: Toddler/preschool: updated health report every 12 months/Initial and subsequent health reports

Noncompliance Area: The child file for Child #4 who is a preschool child. was observed to lack an updated health report; the most recent health report on file is dated 8/26/24 which is more than 12 months old.

Correction Required: The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child. A child's record shall contain initial and subsequent health reports.

Regulation: 3270.151(a)/3270.192(3)

Description: 12 months prior to service and every 24 months thereafter/Health assessment, TB test

Noncompliance Area: The staff file for Staff person #7, contained a current health assessment dated 7/28/25 which was conducted more than 24 months from the previously dated 6/29/23 health assessment on file. The staff file for Staff person #10, contained a current health assessment dated 9/3/24 which was conducted more than 24 months from the previously dated 3/15/22 health assessment on file.

Correction Required: A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem. A facility person's record shall include a written report of initial and subsequent health assessments, including the results of initial and subsequent tuberculin skin tests, x-rays or other medical documentation necessary to confirm freedom from communicable tuberculosis.

Regulation: 3270.181(c)

Description: Emergency info/agreement updated 6 mos

Noncompliance Area: The child file for Child #2 contained a financial agreement and emergency contact form that were not reviewed and signed by the parent every 6 months; the two most recent reviews of the emergency contact form were signed on 8/21/25 and 4/24/24 and the financial agreement form was last reviewed and signed on 9/19/24. The child file for Child #3 contained an emergency contact information form that was not reviewed and signed by the parent every 6 months; the two most recent reviews of the emergency contact form were signed on 4/4/25 and 9/24/24.

Correction Required: A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Regulation: 3270.182(8)

Description: Copy of initial and subsequent agreements. Parent receives original.

Noncompliance Area: The Child file for Child #3 was observed to lack the original financial agreement form.

Correction Required: A child's record shall contain a copy of the initial agreement and subsequent written agreements between the parent and the operator. The parent receives the original agreement.

Regulation: 3270.27(c)

Description: Training regarding plan

Noncompliance Area: The staff file for Staff person #1, Staff person #4, Staff person #5, Staff person #6, Staff person #8, and Staff person #10 were observed to lack emergency plan training for 2024; the dates of the two most recent trainings are 1/21/25 and 12/28/23

Correction Required: The operator shall assure that each facility person receives training regarding the emergency plan at the time of initial employment, on an annual basis and at the time of each plan update. The operator shall document the date of each training and the names of all facility persons who received the training and kept on file at the facility.

Regulation: 3270.27(e)

Description: Letter to parents

Noncompliance Area: The letter to the parents explaining the emergency procedures does not address the following: shelter of children during an emergency including lock-down, shelter in place at the facility and shelter at locations away from the facility premises, evacuation of children to a location away from the facility premises. accommodations for infants, toddlers, children with disabilities and children with chronic medical conditions, and annual emergency drills.

Correction Required: The operator shall provide to the parent of each enrolled child a letter explaining the emergency procedures. The operator shall also provide to the parent of each enrolled child a letter explaining any subsequent update to the plan.

Regulation: 3270.31(e)(4)(ii)

Description: Fire safety - 1 yr.

Noncompliance Area: The staff file for Staff person #1, Staff person #4, Staff person #5, Staff person #6, Staff person #8, and Staff person #10 were observed to lack fire safety training for 2024; the dates of the two most recent trainings are January 2025 and December 2023.

Correction Required: Staff persons shall participate, at least annually, in fire safety training conducted by a fire protection professional. Staff persons and volunteers shall receive training in maintenance of smoke detectors, the duties of facility persons during a fire drill and during a fire and the use of the facility's fire extinguishers, not including discharge of the fire suppressant agent.

Regulation: 3270.31(f)

Description: Health and Safety Training

Noncompliance Area: Staff person #2 had not completed the following required pre-service training within 90 days of their date of hire (see LIS code sheet): Pediatric First Aid/CPR training. Staff person #1 has since completed the training on 8/29/25.

Correction Required: Staff persons shall complete professional development within 90 days of hire as listed in subsections (f)1-10.

Regulation: 3270.32(a)

Description: Comply with CPSL

Noncompliance Area: The staff file for Staff person #1 contained current mandated reporter training dated 3/22/25 which was not renewed within 60 months from the previously existing mandated reporter certificate dated 12/30/19. The staff file for Staff person #4 contained current mandated reporter training dated 3/29/25 which was not renewed within 60 months from the previously existing mandated reporter certificate dated 2/3/20. The staff file for Staff person #5 contained current mandated reporter training dated 3/22/25 which was not renewed within 60 months from the previously existing mandated reporter certificate dated 1/5/20. The staff file for Staff person #6 contained current mandated reporter training dated 3/23/25 which was not renewed within 60 months from the previously existing mandated reporter certificate dated 12/21/19. The staff file for Staff person #9 contained current mandated reporter training dated 3/18/25 which was not renewed within 60 months from the previously existing mandated reporter certificate dated 12/19/19. The staff file for Staff person #10 contained current mandated reporter training dated 3/20/25 which was not renewed within 60 months from the previously existing mandated reporter certificate dated 8/31/19. The staff file for Staff person #11 contained current mandated reporter training dated 3/20/25 which was not renewed within 60 months from the previously existing mandated reporter certificate dated 1/28/20.

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services).

Regulation: 3270.32(a)/3270.192(4)

Description: Comply with CPSL/CPSL information

Noncompliance Area: The staff file for Staff person #1 contained a current Child Abuse clearance dated 3/18/25, a current DHS FBI clearance dated 3/31/25, and a current National Sex Offender (NSOR) check dated 2/26/25 all of which were not renewed within 60 months of the previously dated 1/1/20 Child Abuse clearance, 1/11/20 DHS FBI clearance, and 2/7/20 NSOR check expiring. The disclosure statement for Staff person #3 (See IS Code Sheet) was observed to not be signed and dated at time of hire per the Child Protective Service Law (CPSL). The staff file for Staff person #5 contained a current Child Abuse clearance dated 3/11/25 and a current DHS FBI clearance dated 2/27/25 both of which were not renewed within 60 months of the previously dated 1/15/20 Child Abuse clearance, 1/28/20 DHS FBI clearance. The staff file for Staff person #6 contained a current DHS FBI clearance dated 2/14/25 and a current NSOR check dated 2/26/25 both of which were not renewed within 60 months of the previously dated 1/27/20 DHS FBI clearance, and 2/7/20 NSOR check expiring. The staff file for Staff person #8 contained a current DHS FBI clearance dated 2/13/25 which was not renewed within 60 months of the previously dated 1/29/20 DHS FBI clearance. The staff file for Staff person #10 contained a current Child Abuse clearance dated 3/20/25 and a current DHS FBI clearance dated 3/1/25 both of which were not renewed within 60 months of the previously dated 3/5/20 Child Abuse clearance, 1/29/20 DHS FBI clearance expiring. The staff file for Staff person #11 contained a current NSOR check dated 2/26/25 which was not renewed within 60 months of the previously dated 2/18/20 NSOR check expiring.

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL.

Regulation: 3270.61(e)

Description: Halls, etc. not included

Noncompliance Area: In the School Age building, the hallway outside of Room 019, was observed to be set up for childcare with a carpeted section, child chairs/circular cushions, an adult mid-back swivel chair, various educational posters, and a daily schedule on the wall. Staff person #12 stated that they have been using the hallway to conduct circle time from 12:30pm-1pm with preschool and young school age children.

Correction Required: Measured indoor space excludes space occupied by halls, bathrooms, offices, kitchens and locker rooms.